A document management system, or commonly known as DMS, is a system used to receive, track, manage, as well as store documents as well as reduce paper. It is capable of keeping a record of different versions created as well as modified by different users. When it comes to the management of digital documents, these systems are based on computer programs. It is generally viewed as a component of enterprise content management (ECM) systems and related to digital asset management, workflow systems, document imaging, record management systems, and so on.
There are several industries in which digital management system is used to capture, track, and store electronic documents, including PDFs, word processing files, digital images of paper-based content. It can track, store, and control documents. This system can save an organization time as well as money. In addition to this, it also provides document security, access control, centralized storage, audit trails, and streamlined search and retrieval.